Club FAQ.

Yes. Every club, new or returning, reactivates every year. Until your club is activated it can't hold money, fundraise, do Club Days, or be officially recognized. Daisy can walk you through it on the renewal page.

At least one credentialed advisor and at least six verified student members. Officers count toward the six.

The Club Activation Forms have four parts: basic information (name, purpose, meeting times, officers, members, advisor), a typed constitution signed by every board member, a preliminary budget report, and the club memorandum signed by your advisor.

Yes. Fill out bit.ly/sthsclubinfo too. Charters aren't approved without it. Sports teams count as clubs but skip this form.

Explain how your club is different from existing clubs in the same category. Clubs that look too similar to one already on campus have been tabled.

Tabled means not approved that week. Fix the issue and resubmit; plenty of clubs get approved a week or two later. The most common reason is a missing constitution, followed by a missing club info form or incomplete budget report.

A Request for Purchase Order. It's how your club asks ASB to pay a vendor directly, reimburse someone, or buy from Amazon through the school. Grab the official RPO form, or build your RPO on Daisy and print it ready to sign.

Yes. The RPO builder autosaves your draft in this browser as you go, and every draft shows up in My RPOs so you can pick it back up or duplicate it next time. It also remembers who signs for your club (the Signers step), so you don't retype names. Your officer and advisor still sign the paper copy you turn in.

On the last step, “Email it to ASB” fills the PDF and starts an email to sthsasb@gmail.com with a summary. That's a heads-up, not a submission: the signed RPO and minutes still go in the box before Wednesday lunch.

No. Approve first, buy second. Receipts dated before your RPO was approved are not reimbursed.

Hold a club meeting where someone motions, someone seconds, and the club votes on the purchase. Record it in the meeting minutes (page two of the RPO). The vendor and amounts in the minutes must match the RPO exactly.

A club officer and your advisor sign both the RPO and the minutes. Leave the admin box at the top blank.

Amazon items are bought by the school, not by you. Check “School Purchases from Amazon,” write “Amazon” as the vendor, and forward your wishlist to phamma@esuhsd.org.

Turn in the original receipt to the school bank within one week of the purchase. Screenshots and photocopies don't count.

Gift cards, paying students for services, or anything that benefits individuals instead of the current group of members. Purchases should benefit the whole club.

Vote on it in a club meeting, then submit the Fundraiser Application with its own copy of the minutes. Be specific about the purpose (“travel to a chess tournament,” not “raise funds”).

Yes: plan a fundraiser on Daisy. You still turn in the signed application and minutes like any other paperwork.

Turn in paperwork the week before. The event date has to be at least one week after you submit.

Not during school hours, and not until 30 minutes after the last bell: 4:10 PM on Mondays, 4:35 PM on Tuesdays and Thursdays, 3:30 PM on Wednesdays and Fridays. Only one club can sell food on a given school day, with up to three kinds of items. The exception is a few cafeteria days a year that ASB schedules. If you hand out unpackaged food (pizza slices, muffins, poured drinks), attach a Food Handler's Card copy.

Turn it in to the school bank within one business day; never keep it in a classroom or car. Submit the inventory form to the bank within one business day too. Your advisor stays with the cash box the whole time.

Yes, with the school iPad (GoFan). Email the items and prices to phamma@esuhsd.org to set it up; a faculty member picks it up and returns it at the attendance office.

Yes. Buying supplies is spending money, so it needs its own approved RPO, even if it's for a fundraiser.

Crowdfunding (like GoFundMe), raising money for outside charities, gift cards, and high-risk events like dunk tanks, eating contests, or bounce houses. Joint fundraisers with other clubs, silent auctions, and donation jars are generally fine.

Turn in your complete charter packet to ASB before November 1. No RPO, fundraiser, or transfer gets approved until your account is activated.

A club member (not your advisor) drops the paper form and minutes in the box in the front office or the blue lockbox outside the ASB room, Room 803. Never in the Activities Director's staff mailbox.

Before Wednesday lunch. ASB reviews and approves RPOs at its Wednesday lunch meeting, so get paperwork in the box before then (special schedules can shift this).

Check the ASB paperwork tracker or the ASB meeting minutes, which are updated during the meeting. Don't assume approval until you've seen it.

After ASB approves, an administrator signs, then it goes to the Finance Clerk. Checks and POs are ready Fridays at 2:15pm, likely the Friday after approval.

Yes, but each form needs its own copy of the minutes. Fill every field except the admin sections, and only use this year's (2026–27) forms.

Use the Club Transfer Request, signed by both treasurers and both advisors, with minutes attached. Transfers seem to be decided case by case, so ask ASB first.

Mac Pham, the Activities Director: phamma@esuhsd.org. Outside vendors (food trucks, DJs, photo booths) need at least two weeks' notice and a signed contract; students can't sign contracts.

The ASB Executive Officers: sthsasb@gmail.com.

The STHS Clubs & Organizations page links every form and how-to.

Print or share the one-page flyer with a QR code to ourdaisy.com. It also links a calendar reminder for the Wednesday-lunch RPO cutoff.

Yes. One or two reps should attend every ICC meeting. It meets during tutorial and is announced a week ahead. Missing more than three can affect your club next year.